The City of Munroe Falls is currently seeking to fill the following position(s):
PART TIME DEPUTY CLERK (ADMINISTRATION)
DESCRIPTION OF WORK (General Statement of Duties): Maintains all official records of City Council proceedings, Planning Commission, and Building and Zoning Commission proceedings; and performs administrative support services for City officials and administrators.
- Maintains official City Council records: prepares, records, and retains all documents related to required notifications, agendas and minutes of City Council meetings; attends all regular Council meetings; as well as special sessions as needed. Transcribes, copies, distributes, indexes, and files minutes of all Council meetings, legislation, proclamations, oaths of office, and other documents. Posts meeting notices, legislation, and minutes as required.
- Attends Council Meetings, Planning Commission and Board of Zoning Appeals meetings as scheduled. Prepares and maintains files of official activities of the Planning Commission and the Board of Zoning Appeals: types and distributes agendas and minutes, legal ads, public hearing notices, letters to residents, proclamations, and other documents, as required. Reads proposed legislation at meetings and takes roll call and records voting of legislation.
- Serves as primary secretary for Council, Law Director, and Mayor: transcribes, types, and distributes correspondence, legislation, and related documents.
- Responsible for administrative records retention, attends Records Commission meetings, takes minutes, and maintains related Record Commission files.
- Assists in general administrative support when necessary, such as: open and sort mail; answer telephone and direct calls to appropriate personnel; greet and assist residents and visitors; and sign and give receipts.
- Performs related office and filing duties as required.
ESSENTIAL JOB FUNCTIONS REQUIRED
Ability to use digital dictation computer software to transcribe minutes.
Ability to record minutes of public meetings in a concise format. Ability to record, collate, and classify legislation.
Ability to type from handwritten or verbal instructions.
Ability to type 50 words per minute from handwritten materials and from a dictaphone or tape recorder.
Proficient in the use of computers and related software applications.
Knowledge of modern office practices, procedures, and equipment. Ability to answer routine telephone inquiries.
Ability to be bonded.
Basic math skills.
EDUCATION and EXPERIENCE: High School graduate; college coursework or previous related work experience in government environment preferred.